Quick Links
2026 Expo Hall Floorplan
Exhibitor Registration
Fern Exhibitor Services Kit
Hotel Information
Exhibitor Marketing Kit
Exhibitor Dates & Deadlines
2026 Expo Hall Floorplan
The most up-to-date floor plan and exhibitor listing is online.
Exhibitor Service Kit
Fern is the official Decorator/General Services Contractor for Railway Interchange 2026. Click HERE to login to the Fern Exhibitor Portal. Please refer to this online portal for access to information about shipping, booth furnishing, rigging, lead retrieval, audio visual orders, and more. The Fern Services discount deadline is May 8. All official vendors & deadlines are listed within this manual.
Questions? Contact the Fern Exhibitor Services Team at 1-800-774-1251 ext. 1 or email Laura Harris at lharris@fernexpo.com.
EXHIBIT BOOTH PACKAGE
As a reminder, each 10’x10′ includes:
8′ high black background drape
3′ high black side drape
One (1) ID sign
As done in 2025, a complimentary booth package will be offered through Fern for linear booths, regardless of size (i.e. a 10’x30′ booth is also eligible for one complimentary booth package). Island booths are not eligible for a complimentary booth package.
The complimentary booth package will not be available at the show site and must be requested by May 8. To receive the complimentary booth package, click HERE to submit your request. No substitutions or exchanges (including table skirt color) on items included in the package will be permitted. Additional furnishings and flooring may be ordered online through the Fern Exhibitor Portal.
Expo Hall Schedule
The exhibitor schedule (including move-in and move-out dates/times) is included in the Fern services kit – click HERE. Additionally, please see below. All times below specify for indoor and outdoor exhibitors unless otherwise noted.
Exhibitor Move-In
Sat, May 30: 8:00 am – 5:00 pm (Large exhibitor move-in by request only)
Sun, May 31: 8:00 am – 5:00 pm (Large exhibitor move-in by request only)
Mon, June 1: 8:00 am – 8:00 pm
Tue, June 2: 8:00 am – 10:00 am
Expo Hall Hours
Tue, June 2: 10:00 am – 6:00 pm (Outdoor Exhibits)
Tue, June 2: 12:00 pm – 6:00 pm
Wed, June 3: 10:30 am – 4:00 pm
Wed, June 3: 4:00 pm - 6:00 pm (Outdoor Reception – All Are Welcome – Weather Permitting)
Thu, June 4: 8:00 am - 11:00 am
Exhibitor Move-Out
Thu, June 4: 11:00 am – 8:00 pm
Fri, June 5: 8:00 am – 12:00 pm
*The schedule is subject to change.
Exhibitor Registration
Click HERE to register your exhibit booth staff. Exhibitors will receive two (2) complimentary exhibitor badges per 100 square feet (max 30). Once the complimentary badges have been assigned, additional exhibitor badges will be $225 ($275 after March 31, and $325 once on-site registration opens).
If you have any questions or need your company password re-sent to you please contact Registration Control Systems (RCS), at 805-654-0171 or by email at ri2026@rcsreg.com.
Hotel Information
Click HERE for more information about booking your hotel.
While Railway Interchange has a large number of rooms, inventory is still limited. We encourage you to support Railway Interchange and our hotel partners by booking within our block!
The deadline to reserve your room at our preferred hotels at their negotiated rate is Thursday, May 7 (or until rooms sell out, whichever occurs first).
IMPORTANT: Please be aware that Railway Interchange works with only one organization, ConferenceDirect, to help exhibitors and attendees select and book Omaha hotel rooms from our website. ConferenceDirect will never contact you directly for marketing purposes.
Map Your Show Exhibitor Profile
Make sure your Map Your Show profile is up to date within the Exhibitor Resource Center. This profile links directly to your company’s profile that will be listed within the RI26 mobile app. The mobile app will launch in mid-May. Additionally, the exhibitor listing is listed on the Railway Interchange Website & communications (listing can also be found here).
The Exhibitor Resource Center will allow you to update your company’s profile and categories, access links to order for your booth, and view upcoming deadlines. Get started today – click HERE. Your company’s primary contact has initial access to this – you can add additional team members upon logging in for the first time. If it is your first time logging in you will receive an email with a link to set your password. Once logged in, you will be able to grant other team members access to the site by adding them under the ‘Users’ section.
Note that exhibitors can also upgrade their profiles. Contact Michael Cutter from Map Your Show if you would like to learn more about enhancing your company profile (mcutter@mapyourshow.com).
Exhibitor Marketing Kit
We encourage all exhibitors to share their participation across their networks.
To support your efforts, leverage the Exhibitor & Sponsor Marketing Kit, complete with graphics, social media posts, email templates, and more.
Attendee Lists
The Pre-Event Opt-in Attendee List will be sent the week of May 18 to all confirmed exhibitors.
NOTE: this email will come directly from your Expo Hall Show Management Team. All other companies that may reach out are unaffiliated with Railway Interchange & REMSA/RSI/RSSI.
IMPORTANT: Please be aware of scam companies that may call or email you to attempt to sell you the Railway Interchange 2026 attendee list. These companies are NOT affiliated or working in partnership with RSI, REMSA, or RSSI. We do NOT share attendee lists with outside companies. Any orders made through these companies cannot be guaranteed and Show Management highly encourages you to NOT engage or place orders with these scam companies.
Invoicing
If you have not done so already, please submit payment for your booth space as soon as possible. Please pay close attention to the remittance instructions on your invoice and reach out to your specific show management team member (listed below) if you have any questions or concerns about your invoice or payment.
Contact Us
