One of the responsibilities of the sponsors of Railway Interchange is to make attendees and exhibitors aware of its “no suitcasing / outboarding” policies. Show Management has mandated increased measures to protect exhibitors from suitcasing at RI, which takes away from their exhibit space investment and undermines our industry. Our rules and regulations strictly prohibit solicitation, suitcasing or outboarding by attendees who transact business at Railway Interchange or hotels or venues associated with the event who are not exhibiting.
What are suitcasing and outboarding?
Suitcasing refers to non-exhibiting companies or persons who solicit business in the aisles, food courts, or in other public spaces, including another company’s booth or a hotel lobby during the Railway Interchange event.
Outboarding refers to non-exhibiting companies or persons that set up exhibits at off-site locations such as hotel hospitality suites.
No Suitcasing / Outboarding Policy
Please note that while all meeting attendees are invited to the show, any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Railway Interchange Exhibition Policy, will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to Show Management. Show Management recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite; a restaurant, club, or any other public place of assembly.
For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. Show Management must be informed of any hospitality suites, and expressed consent must be received prior to the event.
What Show Management Will Do
Railway Interchange Show Management will respond to all complaints regarding suitcasing or outboarding. If Show Management deems that a person or company is suitcasing or outboarding, they will be asked to leave the premises immediately (with no refund) and a letter will be sent to the company’s leader notifying them of this offense. Other penalties can include being barred from future trade shows (for a period of time) as an attendee or exhibitor.
If you suspect suitcasing, please contact the people listed below or file a complaint at the main registration area. A show management representative will come to your booth to investigate.
Exhibition, CMA Cancellation & Substitution Policy
Cancellations for the Railway Interchange Exhibition must be received in writing on or before August 25th of the show year to obtain a refund. A $25 processing fee will be charged for cancellations. Refunds may not be processed until after Railway Interchange. No refunds will be issued for cancellations made after August 25th of the show year. Substitutions may be made and must be received in writing.
AREMA Cancellation & Substitution Policy
Cancellations must be received in writing on or before August 9th of the show year to obtain a refund. A 20% processing fee will be charged for cancellations No refunds will be issued for cancellations made after July 20th of the show year. Substitutions may be made for a $60 processing fee. If you are unable to attend the AREMA Annual Conference and have registered, please send an e-mail to firstname.lastname@example.org.